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The built-in conferencing solution within IP Office enables multiple locations to participate in an audio conference. IP Office Voicemail Pro complements the built-in meet-me conference bridge facility by adding guidance prompts as well as requesting PIN codes as participants enter the conference for security.
Conferencing Center, an optional application, is a web-based software package that consists in two parts: a "Conferencing Center Scheduler" to book and reserve conferences, and a "Conferencing Center web client" to complement an audio conference with a web interface.
- Works with Avaya, Nortel, Definity, Prologix, Merlin Magix and other systems or as a stand alone conference bridge.
- Provides conferencing for up to 64 participants
Reservationless and reservation based conferencing
Ease of use: Simply dial the direct number allocated to the conference bridge, type in the PIN if required and you have joined the conference!
Audio and Visual Conferencing: With the use of Conferencing Center, hosts can broadcast documents and
presentations along with the audio call.
Conference control from IP Office Phone Manager (standard application on IP Office): For ad-hoc conferences
with a few participants, staff can easily set up immediate conferences by calling external parties and
bringing them on to the conference bridge. Phone Manager, the instigator of the conference can keep control: the CLI/ANI number (and the associated name if recognized) of each participant
is displayed within the Conference tab of Phone Manager. If required, he/she can selectively hang-up a specific participant.
Online conference control: IP Office Conferencing Center provides hosts with a range of options for managing conferences online. The Web client enables online scheduling, booking and confirming via
e-mail. Setting up a conference ad hoc takes nothing more than pointing and clicking using
SoftConsole. During an audio conference, online capabilities include: changing delegate status, presenting
information in HTML format, “whispering,” muting, and engaging participants in online polling.
Security: To prevent unauthorized access to the conference bridge, PIN codes and time & date profiles can be set up using IP Office VoiceMail Pro. Furthermore, Conferencing Center adds computer-generated unique PIN codes for user authentication as well as participant name announcement.
Privacy: When security of calls is critical, in-house conferencing is the only way to ensure privacy.
Remote Management: Enables a single person to manage the conferencing bridge facility from any location.
Furthermore the full IP Office solution — phone system, voicemail, CTI server, router, firewall and
DHCP server — can all be managed from a single management interface called IP Office Manager.
No special equipment required: Connect up to 2 parties with 64 participants each using IP412 — without using external conferencing equipment.